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Int 1048-2023

Requiring the establishment of a document vault to store certain procurement-related documents.

IntroductionEnactedCommittee on Contractsintroduced 2023-05-11Local Law 2024/031

Enacted as Local Law 2024/031.

Official record · Legistar

Agenda: 2023-05-11Passed: 2024-01-20Enacted: 2024-01-20

Summary

This bill would require the Mayor’s Office of Contract Services to create a secure electronic “document vault” to store all procurement-related documents. This would include, among other things, vendor certificates, corporate organizational documents, and financial reports. The purpose of the vault would be to reduce duplicative requests from agencies and streamline internal document retrieval processes. Documents in the vault would be accessible to persons authorized by the vendors upon request in furtherance of a contract or procurement.

Committee on ContractsProcurement Policy Board, review of City procurement policies and procedures, oversight over government contracts, Mayor's Office of Contract Services and collection agency contracts.

How it compares

28% of similar bills passed

14 passed · 36 died

This bill: 222 days in committee

Similar bills: median 492 days · 136 days when passed

Sponsors (14)

Lifecycle

IntroducedIntroduced by Council
2023-05-11 · City Council
ActionReferred to Comm by Council
2023-05-11 · City Council
HeardHearing Held by Committee
2023-10-25 · Committee on Contracts
HeldLaid Over by Committee
2023-10-25 · Committee on Contracts
HeardHearing Held by Committee
2023-12-20 · Committee on Contracts
ActionAmendment Proposed by Comm
2023-12-20 · Committee on Contracts
ActionAmended by Committee
2023-12-20 · Committee on Contracts
AdvancedApproved by Committee
2023-12-20 · Committee on Contracts
AdvancedApproved by Council
2023-12-20 · City Council
ActionSent to Mayor by Council
2023-12-20 · City Council
ActionReturned Unsigned by Mayor
2024-01-19 · City Council
AdvancedCity Charter Rule Adopted
2024-01-20 · Administration

Votes (5)

Aye (5)
Julie WonJoann Ariola James F. GennaroLinda LeeSandy Nurse

Heard at (4)

City Council · 2023-12-20 · 1:30 PM · Council Chambers - City Hall
Committee on Contracts · 2023-12-20 · 10:30 AM · Council Chambers - City Hall
Committee on Contracts · 2023-10-25 · 1:00 PM · Committee Room - City Hall
City Council · 2023-05-11 · 1:30 PM · Council Chambers - City Hall

Attachments (20)

Full text
Be it enacted by the Council as follows: Section 1. Chapter 1 of title 6 of the administrative code of the city of New York is amended by adding a new section 6-116.3 to read as follows: � 6-116.3 Document vault for procurement-related documents. a. Definitions. For purposes of this section, the following terms have the following meanings: Covered procurement. The term "covered procurement" means a procurement of goods, services, or construction by an agency that is managed through the citywide computerized system for comprehensive contract management. Document vault. The term "document vault" means an electronic repository for maintaining documents, where any document therein is accessible to natural persons authorized by the person who submitted such document. Procurement-related document. The term "procurement-related document" means any document, including but not limited to certificates, corporate organizational documents, and financial reports, that a contractor submits in connection with a covered procurement. b. The city chief procurement officer or their designee shall establish a document vault for procurement-related documents. � 2. This local law takes effect 1 year after it becomes law. Session 12 ARP LS # 12806 12/7/23